How to attach a scanned photo of birth certificate?
I just added a Birth Certificate and set up a new master source for it. Question - should I attach a scanned photo of the BC to the source record or detail record?
We started out as a Google+ Community - it is closing down so we have migrated here to Blogger. This will be the place for 6+ years worth of posts and comments (an archive of sorts) as well as the place to dish up current questions, comments, and tips about our genealogy software of choice, Legacy Family Tree.
I usually do that for further identification and proof of the source
ReplyDeleteI create an event called Birth Certificate and make notes or transcribe in the notes section and attach an image to the event. For me, it is quicker to go to the event and look at the image there than it would be to go through all of my sources to find the correct one to view the image if I needed to.
ReplyDeleteI add the picture of the document to the detail since my master source is more generic for the county of where the cert came from: i.e., Birth Certificate - California - Alameda County is my master and all the details and transcription are in the detail for each time I use that source. along with the picture of the document.
ReplyDeleteI don't attach images at all. Each marriage has a folder in my filing system and the images are chronologically arranged. If I want to see what images I have for certain people I search their folder number and go straight there.
ReplyDeletehttp://bit.ly/1K81hPD
Thanks everyone. Just occurred to me that I should limit the 'legal' images that are attached.
ReplyDeleteJL Beeken - Thank you!!! You just solved one of my most irritating problems. I use Clooz and could not figure out how to integrate Legacy with that. Answer - change the Master Source Name!
ReplyDeleteRonandDonna Nissen I don't know what you're thanking me for but that's ok; I'll take it.
ReplyDeleteI have moved from "splitter" to "lumper" but have always attached the image file. I started off with all my certificates as individual sources. I attached the scanned image to the source so that I captured all the information. (There are often subtle clues, eg notes in different coloured ink or crossed out information, that might get missed when you transcribe). I now lump my sources, like Terry said above, and now attach the image file to the source detail. I use a sequential numbering system for all source images. I enter this number in the File ID boxe and save the image files in one folder. The file number appears then in the full source output screen and I can then find that really quickly in my folder. I know some people store them by family group (MRIN) like JL Beeken above but I didn't start out that way and don't fancy a big reorganisation of my media files. With the excellent search tools in Legacy and Windows, I can still find the numbered image quickly. I also save the media file with a descriptive name so I can search for it in Windows if I cannot find the number eg "R153 - EDWARDS, Thomas, Birth Certificate - 1914".
ReplyDeleteSorry about the long post again. Some people have been clever enough to save include the person's RIN in the file name.
Sorry about the long post again. I hope these different ideas from people help you choose the best way that works for you.
Great responses and again it shows us that Legacy is pretty flexible - so remember you own your software, it doesn't own you! You simply need to make a decision whether you want to attach media and, if so, how best you could find it and/or make use of it.
ReplyDeletePlay a bit with a sample file, attach some media a few different ways and then work with the output. After all, this is what we do all that input for isn't it. How do you use all that data you input into Legacy? What does a report you use look like, can you easily find your media, how much extra work have you created for yourself, does it export to a GEDCOM or show up on any webpages (if this is something you do)? Answering these questions for yourself is the key. Excellent discussion and some great ideas here!
In my opinion, yes. There are often subtle entries on documents that are omitted in database transcriptions. The picture provided the most complete information, though accuracy is not guaranteed.
ReplyDeletedetail record, the master source "birth certificate"can relate to many certificates, but the detail relates to only ONE certificate.
ReplyDeleteusing the "one to many" and "one to one" relationships of data base theory...helps me determine where to attach the images, but nine out of ten times it will ALWAYS go with detail, and not master.
ReplyDeleteI used to add my media file to the source detail, but recently decided it was more appropriately attached to the event. Not only does my media have a citation in/on it, but the event itself is cited.
ReplyDeleteI create an event called Birth Certificate and site the source. I attach the
ReplyDeletebirth certificate image to the event. Doing it this way it prints out on reports if I want it to and I can do a search on the the event and see who I do not have the birth certificate for. I also do the same with death certificate, Find a Grave etc. I created a descendant report and it was nice to see all of these print out on the report.